Sap f-04 user manual

Helpful Hints. Enter payment document. Start the transaction using the menu path or transaction code F Double-click FPost with Clearing to start the transaction.

Enter information in the fields as specified in the following table. Field Name. User action and values. Document date. Date when the original document was issued. Enter the current date. Document Type. It classifies the accounting documents.

Company Code. Company Code in which you want to post the entry. Select the Company Code. Defaults from the first screen. Clearing Text. Enter a narration for the transaction. Transaction to be processed. Transaction type. First line Item. Posting key. Posting key determines the way the item is to be posted. Enter the Expense Account to be debited. Line Item Amount in document currency.

Click Enter Button to confirm your entries. Click Process open items Button. Post with Clearing: Select open items. Post with Clearing: Process open items. Note: All open items are selected. You need to deselect them first:. Click Select all F7 Button. Click Items Button. Deactivate Items.

Click Button. Line Item To be Cleared. Click Select Button. Post with Clearing: Enter partial payments. Note: With manual clearing only there are 3 way of clearing an open item full , partial , residual. A residual item results when a payment is made for less than the actual amount outstanding. You clear the original open item, and the system posts a new open item. This new open item is for the same amount as the original open item minus the amount paid.

A partial payment is a payment that is posted to an account without any open items being cleared. You assign this partial payment to an open item. When you post the partial payment, the system marks the document number of the original open item in the line item for the partial payment. The original open item and the partial payment remain open.

For automatic clearing there are 2 transaction codes :. The two other functions are specially designed for incoming and outgoing payments. Document date. Date of document — this is the date of document creation. Document type. Company code. Enter Currency. Output - Results. Clear debits and credits from across multiple accounts. Via Menus. Via Transaction Code. Field Name. User Action and Values.

Enter in the document date. Enter in the date manually, use pull-down calendar, or use the F4-F2 shortcut. Posting date. The date of posting. This defaults in as the period in which the posting date falls. If you wish to have the. Up to 4 char identifier for the company in which the posting will occur.

This field can have a value that defaults in from the User Parameters settings. Currency in which the document is posted. This field can have a value that defaults in from the User Parameter settings. Document number. The system uses this number to access the document. They system will generate this number when the document is saved. Translation date. The date for determining which exchange rate is to be used. Only enter if the translation date is not the same as the document date.

Field allocated to any extra numeric or name identifiers. Can be used to contain external document reference numbers.